{"id":2062,"date":"2026-04-07T14:14:11","date_gmt":"2026-04-07T12:14:11","guid":{"rendered":"https:\/\/certipower.be\/kennisbank\/reimbursement-of-employee-charging-costs\/"},"modified":"2026-10-07T21:14:30","modified_gmt":"2026-10-07T19:14:30","slug":"reimbursement-of-employee-charging-costs","status":"publish","type":"kennisbank","link":"https:\/\/certipower.be\/en\/kennisbank\/reimbursement-of-employee-charging-costs\/","title":{"rendered":"Reimbursement of employee charging costs"},"content":{"rendered":"
\n

An employee with an electric company car charges a large share of their kilometres at home, on their own meter. So they pay for that electricity first.<\/p>\n

The employer must reimburse that cost correctly, otherwise a taxable benefit or a tax discussion arises. There are three ways to arrange it, each with its own pros and cons.<\/p>\n

Three ways to reimburse<\/h2>\n
\n
\n
01<\/div>\n
\n

Actual cost through a metered charger<\/h3>\n

The employer installs, or has installed, a charger at the employee\u2019s home that meters every charging session in kWh. Each month, the consumption is multiplied by the rate the employee pays, and that amount is paid out.<\/p>\n

Key takeaway:<\/strong> the most robust solution fiscally, but nobody knows their actual rate at the moment of charging. That leads to discussion and heavy administration with a different rate per employee. That is why Certipower does not bill at the actual rate.<\/div>\n<\/div>\n<\/div>\n
\n
02<\/div>\n
\n

Metered volume, reimbursed at a reference rate<\/h3>\n

The same metered charger, but the consumption is multiplied by a reference rate. The CREG rate is accepted by the FPS Finance. That amount is paid out to the employee. The trade-off between both rates is covered in reimbursing split billing: CREG rate or actual energy rate<\/a>.<\/p>\n

How to approach it:<\/strong> fiscally robust and scalable. The CREG rate assumes a monthly peak of 7.36 kW. So install smart chargers at your employees\u2019 homes, otherwise their actual cost is higher than the rate covers.<\/div>\n<\/div>\n<\/div>\n
\n
03<\/div>\n
\n

A separate meter<\/h3>\n

The employee\u2019s charger is connected through a separate meter at Fluvius directly to an energy contract of the employer or its charging card provider. Every charging session for the company car is metered and billed directly to the employer, separate from the employee\u2019s private energy bill.<\/p>\n

Key takeaway:<\/strong> that sounds good, but you pay the capacity tariff twice and do not use the employee\u2019s surplus solar power. And who pays for the extra meter when the employee leaves? The investment rises without a matching benefit.<\/div>\n<\/div>\n<\/div>\n<\/div>\n
\n
Which scheme suits your fleet?<\/strong>We propose a tailored approach that is technically and fiscally correct.<\/span><\/div>\n
Schedule a call<\/a><\/div>\n<\/div>\n

Which option do you choose?<\/h2>\n
\n
Option 2<\/span>Reference rate<\/strong>Metered volume, reimbursed at the CREG rate.<\/span>Recommended for most companies<\/span><\/div>\n
Option 1<\/span>Actual cost<\/strong>Only with one or two employees, if you want to follow up the price yourself monthly or annually.<\/span><\/div>\n
Option 3<\/span>Separate meter<\/strong>Not recommended, unless there is a specific reason why charging consumption must stay completely outside the employee\u2019s meter.<\/span><\/div>\n<\/div>\n

Points of attention for split billing<\/h2>\n
\n
\n
01<\/div>\n
\n

Ownership of the charger<\/h3>\n

What happens when the employee leaves? Does the charger stay, is it taken over, or removed?<\/p>\n

How to approach it:<\/strong> agree on it upfront, not when the employee leaves.<\/div>\n<\/div>\n<\/div>\n
\n
02<\/div>\n
\n

Private use<\/h3>\n

The charger can also be used for the employee\u2019s private car.<\/p>\n

Key takeaway:<\/strong> a well-configured split billing setup recognises through the RFID card or smart recognition which session belongs to which car.<\/div>\n<\/div>\n<\/div>\n
\n
03<\/div>\n
\n

Maintenance and warranty<\/h3>\n

Who is responsible for maintenance, software updates and any replacement?<\/p>\n

How to approach it:<\/strong> include it in your charging policy.<\/div>\n<\/div>\n<\/div>\n<\/div>\n

The other agreements that belong in that policy are covered in drafting an internal charging policy: 8 questions<\/a>.<\/p>\n

One contract, one invoice<\/h2>\n

Certipower installs, measures, manages and bills. At the employee\u2019s home, on the company site and on the road, in one monthly invoice to the employer.<\/p>\n

\n
Install<\/strong>At the employee\u2019s home, on the company site and on the road.<\/span><\/div>\n
Measure<\/strong>Consumption per user and per location, without estimates.<\/span><\/div>\n
Split billing<\/strong>Your employee pays nothing upfront and submits no receipts. How split billing works<\/a><\/span><\/div>\n
My.Certipower<\/strong>Consumption and costs per user and per location, without Excel.<\/span><\/div>\n<\/div>\n

Planning the transition of an entire fleet? Read the 12-month roadmap for HR and facility<\/a> and the TCO of an electric company car over 4 years<\/a>. Our approach is under Fleet and HR solutions<\/a>.<\/p>\n

\n
No obligation<\/div>\n

A watertight reimbursement policy for your fleet?<\/p>\n

We make sure split billing is set up correctly, both technically and fiscally.<\/p>\n