A good charging policy does not need to be a voluminous document, but it must establish the answers to questions in advance that would otherwise lead to later disputes. Eight questions you should answer before the first charging station is installed.

1. Who receives a home charging station?

Everyone with an EV company car, or only employees who structurally drive more than a certain number of kilometers per year? A threshold around 15,000 km prevents you from installing expensive infrastructure for employees who will hardly use it.

2. What if the employee does not have a driveway?

What alternatives do you offer: a parking space at the office with a charging station, a mobility budget for public charging, or an increased charging card limit? Establish the rule before the first case arises.

3. Who chooses the type of charging station?

Free choice (and what budget), or standardized within a single brand mix? Free choice is employee-friendly but makes maintenance and monitoring more expensive.

4. Who pays for the installation?

Standardly the employer. But what about additional work: upgrading the electrical panel, running cables through the garden, a second station for a private car? Establish a maximum amount, with any excess costs to be borne by the employee.

5. How is business consumption reimbursed?

A fixed rate per kWh or the employee’s actual supplier price? Both are possible, but making a single choice prevents 50 individual discussions.

6. What happens when an employee leaves?

Does the station remain (and is it taken over at residual value), is it removed at the employer’s expense, or is it fiscally bought out by the employee? This is the clause that is missing from 80% of car policies.

7. Who has access to the data?

HR sees kWh per employee, but do they also see times, frequency, or charging patterns on the road? Privacy by design: establish what is consulted and by whom.

8. Who handles malfunctions?

Does the employee call the installer directly, or does it go through fleet/HR? A single point of contact (typically the charging point management platform) saves dozens of emails per month.

The document itself

Two to three pages are sufficient. It is important that it is signed as an appendix to the car policy or the employment regulations, so that the rules are legally enforceable in the event of departure or dispute.

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Would you like a ready-made basis for your internal charging policy? Schedule a consultation with our fleet specialist — together we will go through the 8 questions and help you achieve a workable policy tailored to your company.