Electrifying a fleet is not a one-month project. If you underestimate lead times, you get stuck.

Underestimated lead times are the most common cause of failed EV projects.

Month 1 to 3DecideAnalysis, scenarios and a new car policy.
Month 3 to 6TestCharging infrastructure at the office and a pilot with five employees.
Month 6 to 12Roll outScaling up, full rollout and evaluation.

The roadmap, step by step

  1. Month 1 to 2: analysis and visionMap the current fleet, commuting per employee and charging needs at the office versus at home. Work out three scenarios (fast, phased, cautious) with the TCO over 4 years. Management decides at the end of month 2.
  2. Month 2 to 3: adapt the car policyElectric only for new leases? Hybrid as a transition? Which models, what budget? Social consultation and signing of the new car policy at the end of month 3.
  3. Month 3 to 4: design office charging infrastructureSite visit with the installer, capacity analysis with the grid operator and a permit application where needed. For sites with more than 8 charging points, allow several months for a heavier grid connection.
  4. Month 4 to 6: pilot with the first five employeesThe first five EV drivers get their car, their home charger and access to the charge point management platform. Goal: test every administrative process, from split billing to charging cards and reimbursement. Fixing mistakes is cheaper here than in month 10.
  5. Month 6 to 9: scaling upEvery month, 5 to 10 electric cars are added. A home installation takes 3 to 8 weeks per unit, so plan through a shared schedule with the installer. For every new car: 30 minutes of explanation about the charging card, app and split billing.
  6. Month 9 to 11: full rolloutThe remaining employees get their electric car. The company car park is fully operational. First-line support moves from fleet to the charge point management platform.
  7. Month 12: evaluation and adjustmentEvaluate the average charging cost per kWh, the share of home versus public charging, employee satisfaction and intervention lead times. Adjust the policy based on real data, which you now actually have.
Want to build your own roadmap?We go through the 12 months with you and create a plan tailored to your company.
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The three most underestimated delays

01

The grid connection

With a grid upgrade, this can take up to 6 months. If capacity on your site is tight, read what to do when grid capacity is too limited.

How to approach it: start the capacity analysis in month 3, not at installation.
02

The permit for a medium-voltage substation

If a new substation is needed for the charging infrastructure, your schedule also depends on the permit.

How to approach it: treat the permit as a critical path, not an afterthought.
03

Social consultation on the car policy

Without a signed car policy, the rollout does not start. The questions to answer upfront are covered in drafting an internal charging policy: 8 questions.

How to approach it: start consultation during the analysis phase, so the policy is ready by month 3.

One partner, from analysis to evaluation

Certipower installs, measures, manages and bills. At the employee’s home, on the company site and on the road, in one monthly invoice to the employer.

InstallAt the employee’s home, on the company site and on the road.
MeasureConsumption per user and per location, without estimates.
Split billingYour employee pays nothing upfront and submits no receipts. How split billing works
My.CertipowerConsumption, costs and KPIs per user and per location, without Excel.

Reimbursement is covered in reimbursement of employee charging costs. Our full approach is under Fleet and HR solutions.

No obligation

What does your transition look like?

We go through the 12-month approach with you and give you a concrete plan.

  • Analysis of your fleet and charging needs
  • Schedule with the critical lead times
  • A proposal with costs and savings in euros
Schedule a call+32 51 15 30 15
Prefer email? sales@certipower.be
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